Versioning

Report versioning means storing the history of report configuration changes through versions. A list of versions is available to users with the lowest edit permission for the report.

To go to the list of versions, click at the top of the screen and select Change history.

To select a version from the list, click it. The version number will be displayed in the revId parameter in the report address string. Click a link with the version number in the revId parameter to open the relevant version of the report.

Unsaved changes in the current version are reset:

• When refreshing the page.
• When saving a report.
• When switching to another version.

Version typesVersion types

All versions fall into the following types:

1. Current: This is the most recently saved version of a report.

   The version is displayed:

   • To all users on dashboards.

   • When navigating to a report.

   • When opening a report in a workbook.

   • When using the dashboard context menu to open a report for editing.

   A report can only have one current version.

   A user with Write permissions can make any report version current.

   Warning

   When you update any version, except a draft, a new report version is created.

2. Outdated: Version that is no longer current.
   When you open an outdated version, you see a panel at the top stating the version type, creation date and time, and the version author's username. There are buttons in the right-hand panel:

   • Make actual: Turns an outdated version into the current one. The version actual at the time will become outdated.
   • Open actual: Opens the current version.
   Outdated version

   

Creating a new versionCreating a new version

A new version is automatically created:

• In the current/outdated report version edit mode, after you click Save (which creates a new current version).
• In outdated report version view mode, after you click Make actual.

Below are report configuration changes that create a new version once they are saved:

• Editing report settings.
• Editing report page settings.
• Adding, editing, or removing widgets.
• Moving a widget to the foreground or background.
• Adding, deleting, or editing selector settings.

Editing versionsEditing versions

You can edit any version of a report.

Editing a current versionEditing a current version

Editing a report opens its current version by default. To save your changes, click Save at the top right. This will create a new current version, making the previous one outdated.

Editing an outdated versionEditing an outdated version

To edit an outdated version, select it from the list of versions. To save your changes to an outdated version, click Save at the top right. This will create a new current version, making the previous one outdated.

LimitsLimits

• You can only get the change history for the last three months.
• The change history only contains a list of report versions and indicates the version type, save date and time, and user who made the change.
• Report versions do not include changes to access permissions; this operation is performed separately from report edits.
• Versions do not display the list of changes. You can only view the saved status of the report configuration.