Monitor expenses

The guide in this checklist item will help you activate the paid version and set up payment for resources in your organization.

Activate the paid versionActivate the paid version

1. In Yandex Cloud Billing on the Billing accounts page, select the billing account.
2. On the Account info page, click Switch to the paid version.
3. Confirm the action by clicking Switch to the paid version again.

Upon activation of the paid version, your personal account balance will be zero by default. We recommend monitoring and topping up your account so it is always positive.

If you fail to top up your account on time and run into arrears, your use of Yandex Cloud services may be suspended. For more information, see Billing cycle.

Top up your personal accountTop up your personal account

You can monitor your balance in Yandex Cloud Billing:

• Your balance automatically reduces as you consume resources. You can view your usage history on the usage details page.
• Your balance increases when you top up your account. The top-up record is logged to the payment history.

To top up your personal account:

1. In Yandex Cloud Billing on the Billing accounts page, select the billing account.
2. Click Top up account.
3. Select a payment method:

Configure notificationsConfigure notifications

To manage costs in Yandex Cloud, configure notifications using budgets.

Available budget types:

• Cost: Notification is sent when the cost of resources, without discounts applied, exceeds a specified usage limit.
• Due and payable: Notification is sent when the cost of resources, with discounts and active promo codes applied, exceeds a specified usage limit.
• Balance: Notification is sent when the personal account balance falls below a specified threshold.

Create a budgetCreate a budget

1. In Yandex Cloud Billing on the Billing accounts page, select the billing account.

2. Go to the Budgets page and click Create budget.

   1. Enter the budget name.
   2. Select Budget type.
   3. Set Budget amount:
      • For the Cost or Due and payable type, specify the total usage cost.
      • For the Balance type, specify the account balance.
   4. For the Cost and Due and payable types, select a budget tracking period:
      • If you selected Custom as the tracking period type, set the budget start date. The start date is the first day of the month.
      • Set the budget end date. The end date defines when the budget stops tracking usage or the account balance and sending notifications. The end date is the last day of the month. It must be within five years of the current date.
   5. Select the users to notify.
   6. For the Cost and Due and payable types, define the budget scope. You can select individual clouds, folders, and services to include in a set budget. By default, data is collected from all the clouds, folders, and services that the selected billing account has access to.
   7. Set at least one utilization threshold to trigger notifications. You can specify a threshold as a percentage or a cash value and select the users to receive notifications. A budget can have multiple thresholds.

   Note

   Users listed in the General information section will receive notifications when each specified threshold is exceeded. Users listed when setting a threshold will only receive a notification when that specific threshold is reached.

   If several budget thresholds are reached at the same time, users will receive a single notification.

3. After filling in all the fields, click Create. This will create a budget.

Monitor your payment historyMonitor your payment history

You can view the full history of payments to your personal account on the Payment history page or in Yandex Balance. The tracking method depends on your legal status (billing account type).

Businesses and individual entrepreneurs can track their full payment history in Yandex Balance on the Invoices page.